STAY & PLAY POLICY What is a Stay & Play Policy? The 2023 USA Artistic Swimming (USAAS) Championships and Trials are Stay & Play. This program is put in place to provide USAAS members with a simple platform to book quality hotels. The platform will allow members to choose from an option of hotels and receive the best possible rate at those hotels for individuals and entire teams. To compete in 2023 USAAS events, you must be staying in one of the official hotel room blocks set up by USAAS in partnership with TEAM Solutions. All reservations must be made through the official general housing booking link provided by TEAM Solutions. How to book your hotel? Our partner, TEAM Solutions, has created an easy to use platform for you to review hotel options and book hotel rooms. Teams should NOT call the hotels directly or book with a direct hotel website. These reservations as well as third party bookings (Expedia.com, Hotels.com, etc.,) will not be compliant with the Stay & Play policy. All questions, adjustments, requests or cancellations regarding your reservations must go through TEAM Solutions. A link to each event booking will be provided on the event page in a timeline that will adequately meet the needs of each team and the event. TEAM Solutions will work with any club or team that may have a special situation. Rooms must be booked by the posted deadline for each event. Hotel room occupancy cannot be greater than what the room/hotel allows. A single bedroom has a maximum of two individuals. A double bedroom has a maximum of four individuals. Why is there a Stay & Play policy? Reasons for implementing the Stay & Play policy are to increase the amount of room nights available to teams and clubs and to help secure the lowest group rates. By increasing the amount of room nights actualized, USAAS can prove to the host cities our positive impact on their local economy, thus building stronger relationships as well as helping to offset event expenses, enabling USAAS to keep costs down. Club is within 75 miles of the tournament If your team practice facility is within 75 miles from the venue, you are not required to stay in a hotel. The location of the team's primary/posted practice location will be used when determining mileage validation. This must be able to be verified through google maps. Club buyout If your team does not wish stay within the room blocks set up by TEAM Solutions, there is a buyout option. This payment will be made directly to USAAS in the amount of $15.00 per individual per night. Individuals include athletes, coaches, managers, affiliated judges and chaperone's. Example: 8 athletes 1 coach and 1 manager 10 individuals x $15.00 = $150.00 $150.00 x 4 nights = $600.00 There will be an option to pay this amount through Team Solutions. Questions? If your team has questions about the Stay & Play policy, please contact Event Director, Baylee Robinson. 1) As a condition of acceptance to the event, all out-of-town teams/individuals MUST reserve rooms with authorized hotels through TEAM Solutions at tournament rates. No other rates, discounts or hotel reward points, regardless of how obtained, will be honored. No exceptions. Failure to comply and/or attempts to circumvent procedures and obligations could result in expulsion from the event. 2) Room additions, deletions and special requests or instructions regarding your team's room block should be coordinated through TEAM Solutions up until your selected hotel’s cut-off date. Once your reservation is sent to the hotel, you can then make all necessary reservation changes directly with the property. 3) The hotel will accept individual cancellations until 3:00 pm 72 hours (3 days) prior to arrival for the listed party. Individuals not canceling more than 72 hours in advance will be considered a "no show" and will be charged for one room night plus tax. Early departures (parties checking out earlier than the departure date listed on the rooming list form) are subject to fees determined by the hotel (typically one night’s rate and tax). 4) Teams cancelling more than 50% of their entire room block within one (1) week of the tournament start date will be subject to charges for one night per room plus tax, for their entire block of rooms originally listed on the rooming list. 5) Teams and individuals may check in throughout the day or evening. Hotel check-in times are typically 3:00 - 4:00pm. All rooms are guaranteed for late arrival.