1) Any team whose home facility is greater than 70 miles from the tournament venue will be considered an out-of-town team and will be required to comply with TEAM Solutions' hotel policies and procedures.
2) As a condition of acceptance to the tournament, all out-of-town teams MUST reserve rooms with authorized hotels through TEAM Solutions at tournament rates. No other rates, discounts or hotel reward points, regardless of how obtained, will be honored. No exceptions. Failure to comply and/or attempts to circumvent procedures and obligations could result in expulsion from the tournament.
3) Room additions, deletions and special requests or instructions regarding your team's room block should be coordinated through TEAM Solutions up until your selected hotel’s cut-off date. Once your reservation is sent to the hotel, you can then make all necessary reservation changes directly with the property.
4) The hotel will accept individual cancellations until 3:00 pm 72 hours (3 days) prior to arrival for the listed party. Individuals not canceling more than 72 hours in advance will be considered a "no show" and will be charged for one room night plus tax. Early departures (parties checking out earlier than the departure date listed on the rooming list form) are subject to fees determined by the hotel (typically one night’s rate and tax).
5) Teams cancelling more than 50% of their entire room block within one (1) week of the tournament start date will be subject to charges for one night per room plus tax, for their entire block of rooms originally listed on the rooming list.
6) Teams and individuals may check in throughout the day or evening. Hotel check-in times are typically 3:00 - 4:00pm. All rooms are guaranteed for late arrival.